How To Choose A Rental LED Company? Price And Equipment Selection Explained At Once

I have been working hard in the field of LED rental project delivery for eight years. I have been to various occasions such as auto shows, press conferences, and music festivals. Those who are looking for rental LED companies often ask questions about how much it costs, which one is more reliable, and how to choose equipment.

I broke it down and told everyone about the experience I accumulated from dealing with dozens of companies, as well as the pitfalls I encountered. The purpose is to help everyone spend less money.

How much does a rental LED company charge?

There is no unified standard for LED rental companies' fees. It mainly depends on specific factors such as screen size, brightness, rental days, and site conditions. Compared with a P2.5 small display screen and a P1.5 overall giant screen, the price difference can be as much as three or four times. Don't just ask the question "how much" and assume that you fully understand the situation.

There are also shipping costs, installation fees, debugging fees and operator labor costs. Some companies will combine these costs together to quote the total price, and some companies will list them separately. Therefore, when you ask for a quotation, be sure to ask the supplier to clearly write down the all-inclusive price to avoid additional additional costs that suddenly appear when the balance is paid.

How to calculate the quotation of rental LED company

The quotation is usually calculated based on the screen area multiplied by the unit price multiplied by the number of days, in addition to the cost of transportation and on-site labor. Some companies quote based on meters, while some companies quote based on square meters. Because the pricing standards are different, the units must be unified before taking out several quotations for comparison. The result of not doing this is that the numbers that look low are actually false.

I once contacted a company that quoted extremely low prices. When they arrived at the site, I saw with my own eyes that their screens were actually old goods produced three years ago. Due to the prolonged use of this kind of screen, the brightness of the screen is severely attenuated, and the resulting screen is gray in color.

Many people have a misunderstanding that buying low-priced equipment means saving money. However, if the screen is replaced midway due to equipment problems, thereby delaying the originally planned activities, the amount of losses suffered will far exceed the benefits brought by the previous savings of several hundred dollars.

Which LED rental company is reliable?

If you want to judge whether a company that rents out LED screens is reliable or not, you need to carefully examine three key points. These three things are whether the past cases are real, how old the equipment inventory is, and how fast the response is after a problem occurs.

If the other party claims that it has done hundreds of transactions, this approach is not worthy of full trust. In contrast, it is better to ask them to directly provide the schedule and specific on-site photos for everyone to see.

When people look for companies that provide LED rental services online, the most worrying thing they encounter are the middlemen. Because it has gone through several levels of subcontracting, when something goes wrong, the person responsible cannot be contacted at all. It is best to directly contact a company that has its own warehouse and its own construction team. In this way, the communication chain will be shortened. Once an emergency occurs on site, manpower and materials can be immediately mobilized to solve it.

How to choose rental LED company equipment

, refresh rate, color gamut and box weight, these key parameters will directly affect the presentation of the picture and the cost of transportation. If you are using it in an outdoor environment, just choose the P4 or P5 specifications; if you are using it in an indoor conference scene, the P2.5 specifications are completely sufficient, and there is no need to blindly pursue the most expensive model.

Ask the other party to provide color card comparison pictures of the same model of screen, and play a dynamic video on site to check whether there is smearing and color deviation. If the debugging work of the equipment is not done properly, then no matter how new the equipment is, it will have no effect, so the cost of debugging can never be saved.

What to look for in a rental LED company contract

Regarding how to compensate for equipment damage, how to calculate the date clause for delay due to weather reasons, and how much liquidated damages need to be paid when choosing to terminate the contract early, these contents must be clearly recorded in the contract in written form.

I once witnessed a client failing to write relevant content clearly, and as a result, the event was canceled due to heavy rain. Even so, the rental period of the screen equipment was still calculated according to the original plan. This resulted in a display screen worth hundreds of thousands of yuan being completely idle for three days, making people unable to find someone to talk to even if they wanted to cry.

When you receive the goods, you need to take out each item, count it, and take photos to keep evidence. These photos should clearly show the box number, the specific number of accessories, and whether there are any scratches on the screen.

In all these cases, both parties need to sign for confirmation. If disputes and disputes do occur in the future, then these photos will be the strongest evidence. The effect of this evidence is more effective than any verbal promise.

To put it bluntly, rental LED companies have poor information. The better you understand the market, the less likely the other party will be able to fool you with vague words. Understand the parameters thoroughly, read the contract carefully, and implement on-site acceptance. Spend the money you should spend and get the results you deserve without losing money.